District Committee Roles
See section 11(c) of the Ely DA's Rules and section 4 of the Ely DA's Regulations.
The activities of the District are organised by a committee of volunteers
who are elected annually by the members of the District at the Annual District Meeting.
The Ely DA's rules list five 'officers' that each District is required to
elect; in addition, someone has to be appointed to collect membership fees.
Districts are allowed to elect any other officers and ringing members that they consider
necessary. All of these form the committee.
The Ely DA rules also require Districts to nominate a member as a Trustee
of the Association Bell Restoration Fund every 5 years, and a member to serve
as a representative to the Central Council of Church Bell Ringers every 3
years. These nominations are subsequently ratified at the Association AGM.
The Five 'Statutory' Officers
President
- Leader/ambassador for the District
- Chair District Committee meetings (approx. 4/year) and Annual District Meeting
Secretary
The Secretary is automatically a member of the Association General Committee (see Rules section 9(a)).
- General administration
- Find suitable dates and venues for District Committee meetings
- Write agendas and minutes for District Committee meetings and business
meetings, including Annual District Meeting
- Ensure relevant reports are provided by the Committee in advance of Annual District Meeting
- Provide attendance book at meetings and encourage people to sign
- Meetings
- Attend District Committee meetings (approx. 4/year), the Annual District Meeting, and monthly District meetings
- Attend Association General Committee meetings (approx. 2/year) and AGM
- Communication
- Act as general point of contact for enquiries
- Pass on relevant information to the District from the General Secretary/Committee
- Liaise with webmaster to update diary, tower contact details, practice
nights etc. on the website
Ringing Master
The Ringing Master is automatically a member of the Association Ringing sub-committee (see Regulations section 4(b)).
- Attend District Committee meetings (approx. 4/year)
- Plan programme of District ringing for the year (in conjunction with committee)
- Organise (or delegate) District events (in conjunction with committee)
- Run (or delegate) ringing at District events
- Liaise with Education Officer to identify training needs/plan training
- Liaise with Association Ringing Master/other District RMs as appropriate
- Organise (or delegate) District team for inter-District striking competition
- Assist with ad-hoc ringing requests, e.g. from towers without bands
- Attend meetings of the Association Ringing sub-committee meetings
Bell Advisor
The Bell Advisor is automatically a member of the Association Bell Maintenance and Repair Sub-committee (see Regulations section 4(c)).
- Attend District Committee meetings (approx. 4/year)
- Periodically inspect and advise on maintenance of bells and towers in the District
- Support the Association Bell Adviser in his work
- Attend meetings of the Association Bell Maintenance and Repair Sub-committee
Association General Committee Representative
- Attend District Committee meetings (approx. 4/year)
- Attend Association General Committee meetings (approx. 2/year) and AGM
Currently the President is usually also elected as Association General Committee Representative.
Other Cambridge District Officers
Treasurer/Membership Secretary
- Attend District Committee meetings (approx. 4/year)
- Finance
- Manage District funds and bank account
- Collect subscriptions for return to EDA treasurer (see Rules section 11(d)).
- Provision of financial records for independent examination
- Present financial records to the Annual District Meeting
- Membership
- Maintain District membership records
- Issue membership certificates to new members
- Provide Cambridge District information to report editor, including Committee
contact information, striking competition results, etc.
- Liaise with tower correspondents to ensure details in annual report are
correct
- Find people to write obituaries for annual report
Education/Training Officer
- Attend District Committee meetings (approx. 4/year)
- Identify the skills and training needs of District ringers
- Plan a programme of training in liaison with the District Committee
- Find trainers and helpers
- Coordinate training events (manage attendees, book towers, organise refreshments
etc.)
- Work with the District's Recruitment and Training subcommittee representative to support recruitment and training within the District
Practice Night Support Officer
- Attend District Committee meetings (approx. 4/year)
- Organise/co-ordinate Perry Person support for towers
Book Stall Officer
- Attend District Committee meetings (approx. 4/year)
- Holds and manages the bookstall stock (including some non-literature items)
- Brings, displays and sells books at District meetings
- Present accounts Book Stall annually for independent examination
Safeguarding Officer
- Attend District Committee meetings (approx. 4/year)
- Liaise as necessary with the Ely DA's Safeguarding Officer
- Encourage Ringing Members to understand the importance of safeguarding and child protection
- Encourage ringers within the Diocese to be aware of the safeguarding and child protection policies and procedures in their own churches, and of the Ely DA's Safeguarding Policy
- If necessary, report any allegations of abuse and seek advice from statutory agencies
and from the Safeguarding Officer for the Diocese of Ely
Webmaster
- Attend District Committee meetings (approx. 4/year)
- Manage the District web site
- Manage the District's presence on social media
- Update the District's entries in the Ely DA's online calendar
Recruitment and Training subcommittee (RATs) representative
- Attend District Committee meetings (approx. 4/year)
- Represent the District on the Association Recruitment and Training subcommittee
- Work with the District's Education/Training Officer to support recruitment and training within the District
Other Committee Members
Other ringing members of the District may elected as necessary either as officers
or to fill general roles on the committee.
Other posts
Central Council Representative
See the Ely DA's Rules section 11(d).
- One of 4 Ely DA reps (1 per District) attending the annual Central Council
meeting
- One of the four reps is automatically a member of the Association General Committee
- Nominated by the District every 3 years and subsequently ratified at the Association AGM
Bell Restoration Fund Trustee
See the Ely DA's Rules section 7(b).
- One of 4 District-elected Trustees (1 per District) for the Ely DA Bell Restoration
Fund
- Nominated by the District every 5 years and subsequently ratified at the Association AGM
- The Fund provides financial assistance for the provision, maintenance and
improvement of bells/ installations in the Diocese of Ely with a view to the
recording and preservation of bell ringing activities